Using Additional Fields you can customize the data structure for your events and create custom fields for storing any additional participant data. The additional fields can store either text values such as emergency contact details, t-shirt options etc., or are used as a checkbox, storing either 1 or 0 (Check / Unchecked) most commonly used for a Yes/No option. 

Additional fields can be accessed in Outputs by using the field Name which is defined in the setup.

If an additional field is deleted then any data stored in that field will also be deleted.

Type

The type determines how the data will be recorded in the Participants window and on-site / online registration. Certain Type selections enable further settings like the option for selection values or Placeholder.

• Text Box - free text entry field
• Drop Down - creates a drop down using the selection values defined. 
• Check Box - a single check box which can be either check or unchecked, returns either 1 or 0.
• Number (Integer) - accepts integers only (whole numbers), any decimal values will be truncated, values are returned as numbers.
• Number (Decimal) - accepts any numerical value, values are returned as numbers.
• Currency - accepts any numerical value, values are always returned to 2 decimal places with the event currency unless used in a calculation.

Name

The name is used to identify the field in the event file, names should be short and precise name.

The name can only consist of letters and numbers, no spaces or special characters are allowed. The name is only for internal reference so should be kept as simple as possible, this will not be seen by participants. The name is common for the whole event file no matter which language you use.

Label

The label is the description of this field and will be used in the participant window and by default in the online registration. It can contain blank spaces and special characters. For multi-lingual files you can adjust the label for each language.

Selection Values (separated by semicolon)

This option is only enabled with the Type Drop Down. Enter all selection values separated by semicolons. If the default selection should be blank, start with a semicolon. For example ";Red;Green;Blue" would produce 4 options - blank, Red, Green or Blue. 

For multi-lingual selection values, put braces around one selection value, enter the language code and separate languages by a pipe. More information on multi-lingual registrations here.

Additional Field Details

To enter some more details about a Field, click the additional settings button on the right and a pop-up will open with the following settings:

• Active: By default this is enabled. Only active fields are shown in the participant window and can be called in the form fields for the Online Registration.
• Mandatory: Define whether a field is mandatory and must not be left empty or unchecked. The setting in Main Window only refers to data entered in the Participant Window. It does not affect the Online Registration settings.
• Default Value: Enter a default value for Text Fields, select one of the pre-defined values for a Drop Down, or tick the box for Check Boxes to apply this as a default for new participants. This settings affects Online Registration and will there be used as a default field as well.
• Placeholder: Only active for Text Fields. The Placeholder will be shown in grey in the Participant Window and can be used as a hint for what text to enter. 

Organisation of Additional Fields

Additional fields can be setup in different groups with their own unique header. When creating a new group you should define a header for the group, each group will be shown individually in the Participants Window with the corresponding name of the group. 

Additional fields can be sorted using a drag and drop, and can also be moved between different groups in the same way. The drag and drop is available when hovering to the left of the Type selection.